Delegation is a key skill for any manager or team leader. Being able to effectively delegate tasks allows you to make the best use of your team’s time and skills. It also empowers your team members and helps them develop.
Follow this 4 step approach to master the art of effective delegation:
Step 1: Do This With Me
When delegating a new task, don’t just assign it and walk away. Spend time working through the task together, explaining requirements and clarifying any questions. This gives the team member insight into how you think about and approach the work. They’ll better understand the desired outcome.
Step 2: Let Me Know How It’s Going
Check in regularly on progress and milestones. This lets you identify any roadblocks early on, so you can help remove obstacles. It also signals that you care about the quality of the work, and reinforces that the project is a priority.
Step 3: Let Me Know When It’s Ready
Set clear expectations upfront on project timelines and deliverables. Request that the team member notify you when work is ready (not complete), rather than just assuming everything is on track. This allows you to make a final check and provide prompt feedback.
Step 4: Let Me Know If There Are Any Problems
Make it clear that your door is always open. Encourage your team to come to you with any questions or issues early and often. You can then play a collaborative role in problem-solving.
Following this 4 step delegation process leads to greater transparency and communication. Your team will feel supported while tackling new challenges. And you’ll feel confident knowing projects are handled effectively. Proper delegation takes more upfront effort but pays off through improved results and better teamwork.
